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The Google Workspace tile on Connectors connects Google Drive. A folder you add becomes a repository the workspace can search. Read-only access. Graphify never edits your files.

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Before you start

  • The workspace is on a paid plan. On the Free plan, Google Workspace offers View plans.
  • You are a workspace owner or admin. Anyone else sees Ask a workspace owner or admin to connect Google Drive.
  • The Google account can open the folder, including a folder on a shared drive.

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Connect the account

  1. Open Connectors in Graphify Cloud.
  2. Under Knowledge, choose Google Workspace.
  3. Choose Connect Google Drive and finish the Google sign-in.
The dialog then shows the connected account and Connected · Syncs automatically. One Google account serves the workspace. The person who signed in is the person who can add folders.

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Add a folder

  1. Choose Google Workspace, then Choose folder. If the Google window does not open, allow pop-ups for Graphify and try again.
  2. Pick a folder. The picker is titled Choose a folder to index, and it includes shared drives.
  3. Confirm that everyone in the workspace can search this folder and read answers from it, including people without access to the files in Google Drive.
  4. Select I understand everyone in this workspace can read this folder’s contents.
  5. Choose Add folder.
The confirmation says the folder was added and is Waiting to sync. Open Repositories and choose Drive to see it. A folder with no readable files is refused. Choose another folder.

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Read the folder

The row shows how many files Graphify could read, and Checked with the time of the last listing. Expand the row for Last synced, Graph nodes, and Updates. Checked is the last time Graphify listed the folder. Last synced is the last finished graph build. The row can say Up to date while Last synced is older, when the latest listing matches the graph already being served. Updates says Syncs automatically while the folder is enabled. Graphify lists an enabled folder every 15 minutes and builds a new graph when that list has changed. If a check fails, Graphify retries on its own. The wait grows after each failure, up to 6 hours. After the first successful sync, the expanded row offers Open graph, Wiki, Ask, and Open in Drive. Pull request reviews apply to GitHub and GitLab repositories. Search a Drive folder from Open graph, Wiki, or Ask.

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Files Graphify reads

Google Docs, Sheets, and Slides, plus PDF, Word, Excel, PowerPoint, CSV, Markdown, text, and image files. Expand a folder to see files that could not be read. The reason sits next to the file name. The other files in that folder stay searchable. A file is skipped when Graphify cannot read the type, the connected account cannot download it, Google could not export it, or the file is too large.

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Stop a folder

A workspace owner or admin opens the folder’s options and chooses Stop syncing. Graphify stops reading that folder. The existing graph stays searchable, and the row says Not syncing.

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Change the account

Connection settings opens from the Google Workspace tile. A workspace owner or admin can use it. Anyone else sees Done.
  • Choose Change account, or Reconnect with my account, to sign in with a different Google account. Syncing stops for the existing folders. Add those folders again from the new account.
  • Choose Disconnect to stop every folder. Existing graphs remain searchable.
  • Choose Reconnect Google Drive when the dialog says Google access expired. Existing graphs stay available while you reconnect.

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Fix a connection problem

  • The tile says Reconnect needed, or the dialog says Google access expired. Choose Reconnect Google Drive.
  • The folder is not in the picker, or adding it says the folder is unavailable. Use a Google account that can open that folder.
  • Adding a folder says only the person who connected the account can add folders. That person adds it, or an owner or admin chooses Change account.
  • The folder says Syncing is paused. Google Drive requires a paid plan. Open Billing and move the workspace to a paid plan.
  • A check says Google Drive did not respond, or the folder took too long. Leave the folder enabled. Graphify retries on its own.
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